Billing Coordinator

Location: Santa Clara, CA

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Are you passionate about water? We are! Since 1985, Schaaf & Wheeler has used innovative approaches in our four areas of expertise: water, stormwater, wastewater, and floodplains. We are a small, local water resources firm where employees can work directly with the company owners/principals. We currently have a close-knit group of 38 employees who love to collaborate, learn, and have fun together across our California offices in Santa Rosa, San Francisco, Santa Clara, Salinas and soon to be in Truckee. This position will be based in our Santa Clara office (across from Great America) and is not a hybrid position.

We are looking for an efficient Billing Coordinator, reporting to our Accounting Manager, to take on our billing / collections needs. The billing coordinator will be responsible for creating and sending invoices, tracking payment processes, keeping detailed records, and working with the team to resolve any discrepancies. The right applicant will also be able to handle client complaints and follow up on any issues relating to the billing process.

To be successful as a billing coordinator you should be able to multitask without compromising the accuracy of your work. An outstanding billing coordinator should have a strong numerical aptitude,be a tech savvy person, and display excellent customer service skills.

will be a part-time to full-time position, with a pay range of $27.00 - $35.00 per hour, depending on the experience of the final candidate, and at the discretion of the hiring manager.

Billing Coordinator Responsibilities:

• Drafting and sending invoices, ensuring their accuracy.
• Issuing credit memos, updating client files, and sending out payment reminders.
• Following up on outstanding payments while performing collection tasks.
• Coordinating with team members to ensure the accuracy of billing information.
• Corresponding with clients, answering questions, and resolving issues.
• Managing client accounts through the billing process.
• Reconciling account discrepancies.
• Receiving, sorting, and tracking incoming payments and invoices.
• Preparing and modifying invoice supportive documents including correspondence, reports, memos, spreadsheets, and emails.
• Maintaining and updating records.
• Assisting Accounting Manager with various administrative tasks assigned.

Billing Coordinator Requirements:

• Minimum of 1-year previous experience in billing, invoicing, collections, and bookkeeping.
• Minimum of 1-year previous customer service experience.
• Efficient multitasking and time management skills.
• Strong organizational skills and attention to detail.
• Excellent communication and numerical skills.
• Proficiency in Microsoft Office, Excel, Word, and pdf, with ability to learn new software (BillQuick) quickly and efficiently.
• Ability to display strong customer service skills.
• Minimum education: AA degree or higher, preferably in business administration, accounting, or a related field.

Company Description

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**

Junior, Assistant, or Associate Water Infrastructure Engineer

Location: Truckee, CA

Apply Here

Are you passionate about water? We are! Since 1985, Schaaf & Wheeler has used innovative approaches in our four areas of expertise: water, stormwater, wastewater, and floodplains. We are a small, local water resources firm where employees have the opportunity to work directly with the company owners/principals.

Water infrastructure is critical as it provides our Bay Area clients and communities with reliable and efficient water, stormwater, and sewer infrastructure. It affects our public health and is critical to our nation. Our employees love their profession and the impact they make in their communities.

This role offers the challenge of developing detailed design documents for unique water infrastructure projects that require creative and innovative thinking, research, and communication to solve new and complex design issues.

In your first six months, you’ll evaluate and design small- to large-scale water utility infrastructure projects throughout the greater Bay Area, in collaboration with senior staff and principal engineers. This will include preparation of drawings (AutoCAD), specifications, and cost estimates. Your role will also include conducting field investigations, providing construction support services, writing technical reports, completing hydrologic calculations and models, and coordinating projects. You’ll have the opportunity to learn and use GIS and modeling software.

Long-term, you’ll manage projects, perform as lead design engineer, and assist and mentor junior engineers. You’ll learn (or apply your experience) to rehabilitate and replace pipeline and pump station infrastructure. With exposure to a wide range of projects, including asset management, hydrologic modeling, channel restoration, and infrastructure design, you’ll have the opportunity to manage a broad portfolio of interesting work supporting a multitude of clients.

Responsibilities:

• You’ll independently advance multiple projects at the same time, performing research and reaching out for help as needed
• You’ll effectively manage your time to meet project milestones/deadlines
• As an Associate Engineer, you’ll also use your knowledge and skills to guide and train junior staff
• A Professional Engineering license is required for the associate engineer position

Minimum Requirements - Junior Engineers:

While experience is not required, an EIT certificate is. Solid water resources engineering coursework is essential, as is a passion for this profession. Previous civil engineering work experience including internships and participation in engineering-related extracurricular activities is preferred.

Minimum Requirements - Assistant and Associate Engineers:

• Seeking candidates with 1-10 years’ relevant experience delivering civil engineering design projects.
• Experience in the following categories is preferred, but not required: Detailed designs, plans, and specs for new and rehabilitated municipal and private utility infrastructure projects, well and tank design, and pipeline and pump station design for storm drain, potable water, recycled water, and wastewater systems.
• Interested in designing pressure and gravity pipe systems, assessing pipeline conditions, preparing contracts (including plans, specs, and cost estimates), and providing construction support.
• Associate Engineers must have a PE license and the ability to manage projects and delegate work to junior staff.

Minimum Requirements- All Engineering Positions:

• BSCE, BSC&EE, or BSME
• EIT certificate at minimum
• Self-motivation is crucial — you must be self-directed and like to take initiative and assume more responsibility
• Effective time management skills to complete work on time and within budget
• Commitment to collaboration as a strong team player
• Keen attentiveness to detail
• Enthusiasm to learn new engineering tasks and the ability to retain this knowledge
• Ability to communicate effectively (both verbally and in writing) with colleagues, clients, and sub-consultants
• Interest in becoming a licensed professional civil engineer (if not already one)
• Good technical writing skills — you must be able to convey engineering concepts to non-technical personnel and document technical aspects of your projects
• Ability to legally work in the United States — visa sponsorship is not available

Preferred Requirements:

Proficiency with AutoCAD is a plus

Company Description

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**

Assistant, Associate, or Senior Water Infrastructure Engineer

Location: San Francisco, Santa Rosa, Salinas or Santa Clara, CA

Apply Here

Are you passionate about water? We are! Since 1985, Schaaf & Wheeler has used innovative approaches in our four areas of expertise: water, stormwater, wastewater, and floodplains. Water infrastructure is important to every community we work with. It affects our public health and is critical to our nation. Our employees love what they do in their profession and for their communities.

• If you want to speed up your career growth, this role provides exposure to a wide variety of project types and sizes.
• In your first six months, you’re likely to work on C3 pump station designs, in collaboration with senior staff and principal engineers. Long-term, you’ll probably work on multi-million dollar infrastructure projects including pump station design, pipeline design, levee design, and trash capture device design, both in the private and public sector. You may also gain experience with sea level rise, planning studies, floodplain assessments, water system modeling, condition assessments, green infrastructure, and much more.

Responsibilities:

• You’ll independently advance multiple projects at the same time, performing research and reaching out for help as needed
• You’ll effectively manage your time to meet project milestones/deadlines
• As an Associate or Senior Engineer, you will also use your knowledge and skills to guide and train junior level staff

Minimum Requirements:

• 2-10 years of strong, well-rounded technical experience delivering detailed designs, plans, and specs for new and rehabilitated municipal and private utility infrastructure projects; well and tank design; and pipeline and pump station design for storm drain, potable water, recycled water, and wastewater systems. Solid experience designing pressure and gravity pipe systems; assessing pipeline conditions; preparing contracts (including plans, specs, and cost estimates); and providing construction support. Experience in every category is not required, but it is preferred
• Associate and Senior Engineers must have a BSCE, BSC&EE, or BSME; a PE license; and the ability to manage projects and delegate work to junior staff
• Assistant Engineers must have a BSCE, BSC&EE, or BSME, EIT certification, 2+ years’ relevant experience, and must be close to PE licensure
• Experience as a self-starter
• Effective time management skills
• Commitment to collaboration as a strong team player
• Keen attentiveness to detail
• Enthusiasm to learn new engineering tasks
• Ability to retain engineering design principles
• Ability to communicate effectively (both verbally and in writing) with colleagues, clients, and sub-consultants
• Solid technical writing skills — you must be able to convey engineering concepts to non-technical personnel and document technical aspects of your projects
• Ability to legally to work in the United States — visa sponsorship is not available

Preferred Requirements:

• Intermediate level AutoCAD Civil 3D experience
• GIS skills

Company Description:

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**

Senior Engineer – Hydrologic & Hydraulic Engineering and Modeling

Location: San Francisco, Santa Rosa, Salinas or Santa Clara, CA

Apply Here

Advance your career as our go-to H&H modeling guru. In this role, you’ll apply your advanced level skills to establish and apply hydrologic and hydraulic models to engineering problems, advancing both your technical and project management skills. You’ll be part of a team working on all aspects of a project, from analysis and design calculations to the production of improvement plans and construction support.

As a licensed PE with a BSCE and 5-10+ years of experience, you’ll be comfortable managing projects on your own and delegating work to junior staff. You’ll use your knowledge and skills to guide and train junior to senior level staff. And, you’ll also work with our broad range of clients to help them understand complex H&H concepts.

Are you a resourceful problem solver? Can you think outside the box to find creative solutions? Do you like sharing your expertise? These are vital strengths for this function. Your skills and abilities will be an important part of keeping Schaaf & Wheeler a top tier water resources firm.

Critical duties include assisting the cities with design related activities related to their Stream Maintenance Program. You’ll manage the engineering tasks related to the hydraulics of bridge maintenance, replacement, or construction projects and complete the related scour calculations, bridge hydraulic studies, location hydraulic studies, and summary floodplain encroachment reports. Your solid technical writing skills will also be engaged for both report and proposal preparation.

One of the challenges of this position is keeping up-to-date on hydrologic and hydraulic model advancements and scour protection technologies.

Our offices are staffed with colleagues who are friendly, engaging, and supportive. We work in a collaborative environment where knowledge and resources are willingly shared.

You’ll have your choice of our four northern California locations from which to work, including potential hybrid at home/in office work arrangements. Site visits in Northern California are required.

You’ll use your knowledge of HEC-RAS (1d and 2d) for hydraulic modeling and your advanced HEC-HMS hydrologic modeling skills. Experience with stormwater modeling software will also be utilized in this position. GIS skills are necessary.

You’ll work and communicate effectively (both verbally and in writing) with colleagues, clients, and project team members.

These are plusses:

Experience with Innovyze ICM, EPA SWMM, DHI MIKE-Urban, MIKE-11, MIKE-21, and Flo2D. Experience working with geomorphologists on channel stability and restoration projects.

Company Description:

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**

Associate Engineer – Hydrologic & Hydraulic Engineering and Modeling

Location: San Francisco, Santa Rosa, Salinas or Santa Clara, CA

Apply Here

Advance your career as our go-to H&H modeling guru. In this role, you’ll apply your advanced level skills to establish and apply hydrologic and hydraulic models to engineering problems, advancing both your technical and project management skills. You’ll be part of a team working on all aspects of a project, from analysis and design calculations to the production of improvement plans and construction support.

As a licensed PE with a BSCE and 3-7 years of experience, you’ll be comfortable managing projects on your own and delegating work to junior staff. You’ll use your knowledge and skills to guide and train junior to senior level staff. And, you’ll also work with our broad range of clients to help them understand complex H&H concepts.

Are you a resourceful problem solver? Can you think outside the box to find creative solutions? Do you like sharing your expertise? These are vital strengths for this function. Your skills and abilities will be an important part of keeping Schaaf & Wheeler a top tier water resources firm.

Critical duties include assisting the cities with design related activities related to their Stream Maintenance Program. You’ll manage the engineering tasks related to the hydraulics of bridge maintenance, replacement, or construction projects and complete the related scour calculations, bridge hydraulic studies, location hydraulic studies, and summary floodplain encroachment reports. Your solid technical writing skills will also be engaged for both report and proposal preparation.

One of the challenges of this position is keeping up-to-date on hydrologic and hydraulic model advancements and scour protection technologies.

Our offices are staffed with colleagues who are friendly, engaging, and supportive. We work in a collaborative environment where knowledge and resources are willingly shared.

You’ll have your choice of our four northern California locations from which to work, including potential hybrid at home/in office work arrangements. Site visits in Northern California are required.

You’ll use your knowledge of HEC-RAS (1d and 2d) for hydraulic modeling and your advanced HEC-HMS hydrologic modeling skills. Experience with stormwater modeling software will also be utilized in this position. GIS skills are necessary.

You’ll work and communicate effectively (both verbally and in writing) with colleagues, clients, and project team members.

These are plusses:

Experience with Innovyze ICM, EPA SWMM, DHI MIKE-Urban, MIKE-11, MIKE-21, and Flo2D. Experience working with geomorphologists on channel stability and restoration projects.

Company Description:

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**

CAD Drafter/Designer – Water Resources Engineering

Location: Santa Clara, CA or remote (Remote (US residents only) only for experienced candidates)

Apply Here

Responsibilities

Schaaf & Wheeler is looking for an entry level to highly proficient CAD Drafter/Designer to develop design and construction drawings.

This position involves the extensive use of AutoCAD Civil 3D, drafting systems, GIS systems and client standards to prepare drawings and revise/update existing drawings for a variety of water resources engineering projects. Drawings include maps, construction documents, figures and other graphics used in a variety of products, including construction documents and reports.

Minimum Requirements

• Certificate or Associate’s degree from an accredited college/university or completion of technical trade school courses, or equivalent experience
• Certification as an AutoCAD Civil 3D Professional or equivalent preferred; certification will be required within 6 months of hire. Schaaf & Wheeler will pay for the training after hire, if needed.
• In lieu of experience, we will consider recent AutoCAD Civil 3D Professional certification, or the equivalent.
• Ability to interpret and develop detailed drawings from sketches and mark-ups provided by engineers.
• Ability to complete basic calculations related to engineering drawings including areas, lengths, distances, line and curve tables, elevations, datum conversions, coordinate systems, slopes, grades, and volumes is mandatory.
• Proficiency with MS Office
• The ability to communicate effectively (both verbally and in writing) with clients and project team members
• Ability to assist and advise project team members on use of AutoCAD Civil 3D
• Ability to develop and implement CAD standards and best practice

Preferred Requirements

• 2+ years of recent intermediate-to-advanced level professional experience using AutoCAD Civil 3D, AutoCAD, and other drafting software to develop detailed designs for complex civil engineering projects
• Familiarity with GIS systems
• Civil 3D experience

Company Description:

Established in 1985, Schaaf & Wheeler maintains a focus on water resources engineering for clients in California, Hawaii, Nevada, and Washington.

We are renowned for our work on a vast array of different projects related to hydrology and hydraulics, floodplain management, flood control, drainage, stormwater quality, stormwater pumping stations, water system planning and hydraulic modeling, water storage tanks, booster pumping stations, pipeline replacement, reclaimed water systems, and sanitary sewer infrastructure.

Schaaf & Wheeler offers great perks, such as a competitive salary; an excellent benefits package (for full-time employees) including comprehensive health care coverage and profit sharing. Many of our employees have been with us for more than 10 years, including all our co-owners.We believe in work-life balance and generally work a standard 40-hour week.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, religion, national origin or ancestry, sex (which includes pregnancy, childbirth and medical conditions related to pregnancy or childbirth, including breastfeeding), age (40 and over), marital status, denial of family and medical care leave (when applicable), sexual orientation, gender, gender identity and gender expression, family responsibilities, disability(mental and physical), medical condition, genetic information, military and veteran status or political affiliation, as well as any other category protected by federal, state, or local laws.

**Proof of Covid-19 vaccinations, or a self-attestation, must be provided at the time of hire**